Options

In the “Options” section, define when the alert will be sent. You can create a custom schedule for sending alerts by defining conditions and times when alerts should be delivered. For instance, you can set alerts to be sent only when someone changes an item within working hours (9 a.m. to 6 p.m.).

First, decide whether you need to filter items before sending alerts.

Filter items

Choose "Use condition(s)”, to create a custom condition for sending the alert.

Use condition

To add a new condition, clicking on the “+.” To delete a condition, use the “x” .

For example, to track changes in a specific list field, select “Use condition” and choose the required field with the “has been changed” condition.

You can also combine conditions; use the “And/Or” operators to create a group.

Use operators

Define when to send the alert. You can have alerts sent immediately after any changes or create a daily or weekly summary schedule.

Schedule alerts

If you schedule any of the available summaries (daily, weekly, monthly, or hourly), select the desired time from the drop-down lists and choose, for example, the days on which you need to receive the summary.

Daily summary

To receive only the latest status of a chosen field instead of details of all changes made since the last summary, tick the box “Show latest version only.”

Show latest version only

Choose the “Send on date depending on a field value” option to apply special conditions for sending the alert in relation to a field value. For example, to send an alert three days after the change. Tick the checkbox “Send separate e-mail for each item” if you need to. You can also set the exact time for sending the alert.

Depending on field value

Now let’s see how the resulting alert looks in Microsoft Outlook.

Resulting alert