In the β€œOptions” section, define when the alert will be sent. You can create a custom schedule for sending alerts by defining conditions and times when alerts should be delivered. For instance, you can set alerts to be sent only when someone changes an item within working hours (9 a.m. to 6 p.m.).

First, decide whether you need to filter items before sending alerts.

Choose "Use condition(s)”, to create a custom condition for sending the alert.

To add a new condition, clicking on the β€œ+.” To delete a condition, use the β€œx” .

For example, to track changes in a specific list field, select β€œUse condition” and choose the required field with the β€œhas been changed” condition.

You can also combine conditions; use the β€œAnd/Or” operators to create a group.

Define when to send the alert. You can have alerts sent immediately after any changes or create a daily or weekly summary schedule.

If you schedule any of the available summaries (daily, weekly, monthly, or hourly), select the desired time from the drop-down lists and choose, for example, the days on which you need to receive the summary.

To receive only the latest status of a chosen field instead of details of all changes made since the last summary, tick the box β€œShow latest version only.”

Choose the β€œSend on date depending on a field value” option to apply special conditions for sending the alert in relation to a field value. For example, to send an alert three days after the change. Tick the checkbox β€œSend separate e-mail for each item” if you need to. You can also set the exact time for sending the alert.

Now let’s see how the resulting alert looks in Microsoft Outlook.

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