Message view

In the “Message view” section, you can adjust the alert’s appearance and specify its information.

First, define the email subject.

Defining the email subject in the Message view section of a Virto Alert — Email subject

You can add a tag or a field value to the alert subject that will reflect the change to the list. For example, if you need to show who added a vacation date to the subject, choose the “Modified By” field value. When the alert is sent, the name of the person who made the change will appear in place of the field value.

Choosing the Modified By field value to add to a Virto Alert email subject — Choose a field value

Subject with field value

If you tick the “Is important" checkbox, the email alert will be marked as important in the recipient’s email client.

Is important checkbox that marks the Virto Alert email as important in the recipient's client — Importance marker

Define the header and footer of the message, such as adding a logo.

Header

You can adjust the message body as you wish—add text, use styles and fonts, add images, use tables, and apply tags or field values.

Message body editor toolbar in a Virto Alert with text, font, image, and table tools — Message body tools panel

For example, add the “Modified By” field value and the “List Link” tag to include the name of the person who made the change and a link to the source list in your message body.

Adding the Modified By field value and List Link tag into a Virto Alert message body — Add tag value

Virto Alert message body with the inserted field value and list link — Message body

You can allow the attachment to be appended by ticking the “Append Item Attachments” checkbox.

Append Item Attachments checkbox for including list item attachments in a Virto Alert — Append attachments

Updated on October 10, 2024