This activity generates a text report from filtered list items as a data source.
The activity loads selected items from the list, creates a text report (see schema below), and stores the result in a text variable. You can use HTML tags to format the report.
This activity can be useful in many scenarios, such as:
- Creating a report of a user’s active jobs, adding it to an email body, and sending the email.
- Creating a client incidents report, adding it to an email body, and sending it to the client.
- Generating an administrator’s warnings report, adding it to an SMS message, and sending it.
- Creating dynamic CAML queries.
- Generating dynamic email, SMS, or instant message contact lists.
- Creating any text-based documents (e.g., HTML, XML).
Report schema:
[Header]
[Row for List Item 1]
[Row for List Item 2]
…
[Row for List Item N]
[Footer]To display field values from the current list item in the Row Template, use the <%FieldName%> construction. This is an active text marker: the activity identifies the marker, retrieves the field value, and replaces the marker with the value in text format.
For example, if the Row Template is:
User '<%First Name%>'. His email is '<%E-mail Address%>'.
and the value of the “First Name” field is “Frank” and the “E-mail Address” field is frank@mycompany.com, the activity generates the following string in the report:
User 'Frank'. His email is 'frank@mycompany.com'.
You can use <%FieldName;#NetFormat%> to format field values. For instance, <%Start Date;#D%> formats the date as “Monday, June 15, 2009” for a long date output.
SharePoint Workflow Designer Phrase
Generate report using this header, this row template, this footer from all items in current list and store result in variable.
Parameters
| Parameter | Description |
| this header | Optional. The template for the heading section of the report. |
| this row template | Optional. The template for the report rows. Use the <%FieldName%> construction to resolve field values from the current list item. FieldName can be the field display name, field ID (GUID), or field index (int). |
| this footer | Optional. The template for the footer section of the report. |
| All | Optional. List item filter. The filter string supports View Name, View ID, and CAML string (<Where>…</Where>). An empty filter returns all items. Use <OrderBy>…</OrderBy> to sort list items. |
| current list | Optional. Source list. Default value is the current list. |