How to send alerts from SharePoint to Microsoft Teams

Webhooks allow apps to send notifications and information to other apps. Creating an incoming webhook gives you a unique URL when creating an alert, allowing the Virto Alerts & Reminder App to post messages into Microsoft Teams.

In the example below, we are working on a SharePoint list containing contracts to be signed and attached. We want to receive an alert whenever a team member creates a new entry.

SharePoint list of contracts to be signed used as the source for a Teams alert — Contracts list

Step 1: Create an incoming webhook#

Open the team settings in Microsoft Teams, which will receive the alerts, and click “Connectors.”

Opening Connectors from the Microsoft Teams team settings menu — Add connectors

Find “Incoming Webhook” in the list of connectors and click “Add.”

Adding the Incoming Webhook connector from the Microsoft Teams connectors list — Add incoming webhook

Name the webhook and save it by clicking “Create.”

Naming the incoming webhook and clicking Create in Microsoft Teams — Name the webhook

Copy the URL below to the clipboard. This URL will later be used in the Virto Alerts & Reminder App.

Copying the generated incoming webhook URL to use in the Virto Alerts app — Copy the URL

Step 2: Create an alert#

Open your SharePoint site, navigate to the “My alerts” page, and click “Add Alert.”

Add Alert button on the My alerts page in SharePoint — Add alert

Select the SharePoint contracts list and adjust the alert as needed.

Selecting the SharePoint contracts list when creating a new alert — Choose a list

Open the “Recipients” block and paste the copied webhook URL into the “MS Teams Webhook URL” field.

Pasting the webhook URL into the MS Teams Webhook URL field in the Recipients block — Paste the URL

You can make any other adjustments to the alert (e.g., adding a title, defining when to send it, etc.) and save it.

Saved new alert configured to post SharePoint changes to a Microsoft Teams channel — New alert

Step 3: Receive alerts from SharePoint in Microsoft Teams#

When your colleagues add a new contract (e.g., a list item), the alert will be sent directly to the Microsoft Teams team.

This simple option makes it easy to adjust any business process. You can apply this feature to multiple teams to create webhooks for each. You can track changes, notify people about events, remind them about deadlines, etc. If you use the Virto Alerts & Reminder App to send SharePoint alerts to Teams, your team will enjoy receiving all their essential notifications in a single, convenient place.