Detailed permissions for an individual board

In addition to individual board permissions, you can specify detailed permissions for the boards. You can open the detailed permissions settings in two ways.

Option 1

First, click the edit settings icon next to the required board in the boards list.

Edit board

Then open the “Advanced Setup” tab and scroll down to “Permissions.”

Permissions in Advanced setup

Option 2

Alternatively, when you are already on the board page, click the edit board icon next to the board title.

Edit board

Then open the “Advanced Setup” tab and scroll down to “Permissions” as described above. This is how the full block of detailed board permissions looks.

Board permissions

Use the “Everyone can edit settings” checkbox to provide access to the settings for all users.

The “Boards admin” field defines users with access to the board settings.

You can see here the same “Default user permissions” field with the same value you would see in the admin panel. You can add SharePoint groups to these fields or select a default access level for all users with a license.

Types of detailed permissions

Here are the types of detailed permissions for individual boards.

Edit—users with “edit” permission have full access to managing all the tasks of the board. They can edit all the board content, but do not have access to the board settings.

View only—users with defined “view only” permission can view the board, cards, attached files, history, and charts but cannot make any changes to them.

No access—users with “no access” permission cannot view or edit the board, cards, charts, or history. This field has higher priority than others.

Edit only own tasks—if this permission is selected, the user can edit only their own tasks (except users with “edit” permission) by default. They can create a task but cannot assign it to someone else.

Default permissions

Only board admins can delete boards.

A user can only be added to a single content permissions field (edit, edit only own tasks, view only, or no access). If we add a user to a field and they are already selected in another field, then an error is displayed: “User permissions are already specified.” You can assign them to edit, edit only own tasks, view only, or no access by adding the user to the corresponding list.

Boards migration

If you are an existing customer and your board is being migrated, the situation may arise where the board owner is not known. In these cases, we automatically enable the “Everyone can edit settings” checkbox.