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Virto Calendar Overlay

Add SharePoint events to Outlook

In some cases, you may need to add a SharePoint event to an Outlook calendar. Calendar Overlay Pro app for Office 365 supports adding SharePoint events from the calendar to your Outlook calendar.
To add SharePoint events to your Outlook calendar, create an iCalendar (.ics) file to add the event to Outlook.
In our example, a team has a corporate Virto calendar overlay with events from different data sources. Some of them are taken from Outlook and others from SharePoint. Let us imagine that an HR manager has just created a SharePoint events list of soft skills training sessions for the team and has added these to the Virto calendar.
Soft Skills Calendar
We have hidden some events on the calendar to highlight the events from the “Soft Skills Master Class” data source. You can find in this training schedule the courses for improving soft skills.
Calendar with Soft Skills data source
HR tells the team to choose which courses they’d like to attend. Each team member can look at the calendar and add the sessions they’re interested in to their own Outlook calendar by following the steps below.
The Event View
Click the event and click the “Add” icon on the bottom left of the tooltip pop-up.
Add icon in the tooltip
Save the automatically generated .ics file and click it.
ICS file
Click “Copy to My Calendar” in the Outlook event window as it appears on the screen.
Copy to my calendar
The chosen event will appear in your Outlook calendar with the same data as in the Virto calendar.
In this way, the team members can add any events they wish to see to their Outlook calendar and join their chosen courses according to the schedule.
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