# Working with Calendar

Source: [https://docs.virtosoftware.com/docs/virto-shared-calendar/working-with-calendar/](https://docs.virtosoftware.com/docs/virto-shared-calendar/working-with-calendar/)
Product: Virto Shared Calendar
Updated: 2026-08-12

## How to create a new calendar

[Open the interactive demo](https://app.storylane.io/demo/sozznxkowpzf)

**Interactive demo walkthrough**
1. How to create a new calendar in Virto Shared Calendar
2. Let's begin by exploring our calendar management system.
3. Click on "Add new calendar"
4. Name your calendar to reflect its purpose or team.
5. Customize your calendar's appearance and functionality.
6. Choose events background color to enhance calendar visualization.
7. Choose events font color.
8. Choose from versatile view options to match your planning style.
9. Save your customized view settings.
10. Choose the default calendar view that will open when you access the calendar.
11. Adjust date display formats for regional preferences.
12. Select your preferred date format for consistency.
13. Customize how time appears on your calendar events.
14. Apply your personalized calendar display settings.
15. Thanks for exploring! — Ready to see how this can work for you?


## How to create an event

[Open the interactive demo](https://app.storylane.io/demo/akmrrmpot7su)

**Interactive demo walkthrough**
1. How to create an event in Virto Shared Calendar — Step by step instructions on how to create an event
2. Click the desired date on the calendar to begin scheduling your event.
3. Enter your meeting title in this field.
4. Choose meeting category/categories.
5. Choose a date of the event.
6. Set your event time.
7. Select "Don't repeat" for one-time meetings or special discussions.
8. Set a weekly cadence to establish regular team touchpoints.
9. Specify when the recurring meeting series should conclude.
10. Begin adding team members who need to participate in the event.
11. Create an agenda if needed.
12. Explore formatting options to structure your content.
13. Add a virtual meeting link for participants to join seamlessly.
14. Finalize your meeting setup and send invitations to all attendees.
15. Open your meeting when it's time to connect with your team.
16. Start your virtual meeting with one click when it's time to collaborate.
17. Thanks for exploring! — Ready to see how this can work for you? Start using a forever free calendar option now! Or upgrade for the unlimited tire.


## How to create a new category

[Open the interactive demo](https://app.storylane.io/demo/expnscwfy7jr)

**Interactive demo walkthrough**
1. How to create categories in Virto Shared Calendar
2. Click the calendar name to open settings
3. Click on "Categories"
4. Create new category to classify different activities
5. New category will appear at the bottom
6. Add color-coding to visually distinguish the category
7. Name your category to reflect specific activities
8. Save your changes
9. Let's schedule a marketing activity and see how categories work. Click the date
10. Enter the event title
11. Choose a category we've just created
12. Save the event
13. The event is created and color-coded with yellow color, the color of a new category
14. Thanks for watching! — Start using a forever free calendar option now! Or upgrade for the unlimited tire.


## Sharing the calendar with external users

[Open the interactive demo](https://app.storylane.io/demo/hxmmhgxjrp2s)

**Interactive demo walkthrough**
1. How to share a Virto Shared Calendar with external users
2. Click the calendar name to open its settings
3. In settings, go to «Sharing»
4. You can make a calendar private, so only you will be able to view it
5. Now only you are able to see this calendar
6. Define who can access the calendar by setting permissions
7. Grant view-only access to maintain privacy while sharing event details
8. Publish your calendar with these permissions to make it available
9. Click «Copy URL» to copy the link and send it to external user(s)
10. Modify permissions for team members who require editing access
11. Update and publish your calendar with these new collaboration settings
12. Save changes to complete your calendar sharing setup
13. Thanks for watching! — Ready to see how this can work for you? Start using a forever free calendar option now! Or upgrade for the unlimited tire.

## Pages
- [How to add calendar in Outlook](https://docs.virtosoftware.com/docs/virto-shared-calendar/working-with-calendar/how-to-add-calendar-in-outlook/index.md) — Add the app from the Outlook Apps tab so a shared calendar opens straight from the Outlook quick access toolbar.
- [How to share calendar between tenants](https://docs.virtosoftware.com/docs/virto-shared-calendar/working-with-calendar/how-to-share-calendar-between-tenants/index.md) — Copy a calendar URL from one Microsoft 365 tenant and add it as a shared calendar in another to work across tenants.
- [Virto Shared Calendar Bot](https://docs.virtosoftware.com/docs/virto-shared-calendar/working-with-calendar/virto-shared-calendar-bot/index.md) — The Microsoft Teams bot bundled with the app, its Help and News commands and why the app requires it to operate.
- [Virto Apps (Permissions)](https://docs.virtosoftware.com/docs/virto-shared-calendar/working-with-calendar/virto-apps-permissions/index.md) — Points to the Virto Apps authorization documentation, which covers the permission model shared across Virto apps.