# SharePoint Alerts Usage

Source: [https://docs.virtosoftware.com/docs/virto-notifications-alerts-web-parts/administration-and-usage/sharepoint-alerts-usage/](https://docs.virtosoftware.com/docs/virto-notifications-alerts-web-parts/administration-and-usage/sharepoint-alerts-usage/)
Product: Virto Alerts & Reminders Web Parts
Updated: 2026-08-12

You have to add Virto SharePoint Alerts web part to a SharePoint Site page.

![Virto SharePoint Alerts web part added to a site page with the Add Alert button](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/sharepoint_alerts_usage_1-1024x462.png)

Click “Add Alert” to create a new alert.

Information form with four tabs will be displayed: “General”, “Recipients”, “Message View”, and “Options”.

![New alert form tabs: General, Recipients, Message View, and Options in Virto SharePoint Alerts](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/sharepoint_alerts_usage_2-1024x109.jpg)

In the “General” tab you have to enter a title for new alert. Then select a web and a SharePoint list, which changes you will follow with this alert.

![General tab with alert title, web, and SharePoint list selection in Virto SharePoint Alerts](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/sharepoint_alerts_usage_3-1024x673.png)

Select action about which the alert will notify. Six actions are available in the current version:

- All changes (combines all cases together);
- New items are added;
- Existing items are modified;
- Items are deleted;
- Attachments are added to item;
- Attachments are deleted from item.

![Dropdown of alert trigger actions such as new, modified, and deleted items in Virto SharePoint Alerts](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/sharepoint_alerts_usage_4.png)

You need to select communication type. These settings can be adjusted in “Edit web part”.

In case you have several communication types adjusted, you can choose a required one from dropdown menu.

If a communication type is not adjusted, this value is displayed as unavailable (grayed out “Clickatell Sms Gateway” on the picture below).

![Communication type dropdown with an unavailable grayed-out Clickatell SMS Gateway option](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/sharepoint_alerts_usage_5.jpg)

Now, choose “Enable” or “Disable” status. “Disable” means the created alert will not be sent.

## Pages
- [Alerts managing](https://docs.virtosoftware.com/docs/virto-notifications-alerts-web-parts/administration-and-usage/sharepoint-alerts-usage/alerts-managing/index.md) — Find an alert subscription in a long list with the search filter by alert title or by list name.
- [Field values change tracking](https://docs.virtosoftware.com/docs/virto-notifications-alerts-web-parts/administration-and-usage/sharepoint-alerts-usage/field-values-change-tracking/index.md) — Include list field values in the alert message so recipients see what changed, using Add field value.
- [Message options](https://docs.virtosoftware.com/docs/virto-notifications-alerts-web-parts/administration-and-usage/sharepoint-alerts-usage/message-options/index.md) — Put links, pictures and tables into the alert email using the toolbar of the message editor.
- [Message Template Settings](https://docs.virtosoftware.com/docs/virto-notifications-alerts-web-parts/administration-and-usage/sharepoint-alerts-usage/message-template-settings/index.md) — The Message View tab holds the default alert tags and the message body, both of which you can rewrite.
- [Options](https://docs.virtosoftware.com/docs/virto-notifications-alerts-web-parts/administration-and-usage/sharepoint-alerts-usage/options/index.md) — Build a custom schedule: the conditions that trigger an alert and the hours during which it may be delivered.
- [Recipients Settings](https://docs.virtosoftware.com/docs/virto-notifications-alerts-web-parts/administration-and-usage/sharepoint-alerts-usage/recipients-settings/index.md) — The Recipients tab lists who receives an alert; sending to others requires an administrator or a listed group.
- [Tags in links](https://docs.virtosoftware.com/docs/virto-notifications-alerts-web-parts/administration-and-usage/sharepoint-alerts-usage/tags-in-links/index.md) — Add clickable elements to an alert message by putting alert tags inside the link, from the Add Alert form.