# Working with Check In / Check Out

Source: [https://docs.virtosoftware.com/docs/virto-multiple-file-operation/check-in-check-out/working-with-check-in-check-out/](https://docs.virtosoftware.com/docs/virto-multiple-file-operation/check-in-check-out/working-with-check-in-check-out/)
Product: Virto Multiple File Operation
Updated: 2026-08-12


[Open the interactive demo](https://app.storylane.io/demo/l9kfal8msg0t)

**Interactive demo walkthrough**
1. See how to work with "Check In / Check Out" list settings
2. Book a free Discovery Session today!


## Working with Check out

Choose the files you want to check out by clicking the checkmark. Then, click the "Check in/Out" button on the ribbon.

![Selecting multiple files with checkmarks and clicking the Check In/Out button on the SharePoint ribbon](https://img-docs.virtosoftware.com/wp-content/uploads/2025/03/checkinout-2-1024x367.png)

In the window that opens, select "Check Out" and confirm the action

![Choosing Check Out and confirming the action in the Virto multiple file check-out dialog](https://img-docs.virtosoftware.com/wp-content/uploads/2025/03/checkinout-3-1024x367.png)

If you want to discard the checkout, navigate to the fine you've discarded, tick the box to select it, and click "More" -> "Advanced" -> "Discard Check Out".

![Reaching Discard Check Out via the More then Advanced menu after selecting a file in SharePoint](https://img-docs.virtosoftware.com/wp-content/uploads/2025/03/dicard-checkout-1024x367.png)

A window will appear asking you to approve or decline the operation. Click the button to proceed with discarding the check out, or click "X" to cancel the operation.

![Confirmation window to approve or cancel discarding the check out of a file](https://img-docs.virtosoftware.com/wp-content/uploads/2024/12/4checkout.png)

## Working with Check In

To check in a document quickly, click the three dots on the ribbon and find the corresponding option. Click it.

![Quick check-in option found under the three dots menu on the SharePoint ribbon](https://img-docs.virtosoftware.com/wp-content/uploads/2025/03/checkin-1024x483.png)

After you confirm the check-in in the confirmation window, the log shows the completed operation.

![Log showing the completed check-in operation after confirmation in Virto Multiple File Check-In](https://img-docs.virtosoftware.com/wp-content/uploads/2025/03/checkinlogs-1024x483.png)

If comments are required, click "Check In" on the main ribbon, add a brief note describing the changes in this version, then click "OK".

![Adding a comment in the Check In dialog to describe changes before clicking OK](https://img-docs.virtosoftware.com/wp-content/uploads/2025/03/checkincomments-1024x478.png)

To view the version history, click the three dots next to the document and select "Version History".

![Selecting Version History from the three dots menu next to a SharePoint document](https://img-docs.virtosoftware.com/wp-content/uploads/2025/03/version-history-1024x552.png)

You can now see all the information about the changes made to the selected document.

![Version history showing all recorded changes made to the selected SharePoint document](https://img-docs.virtosoftware.com/wp-content/uploads/2025/03/version-histpory-1-1-1024x511.png)

To set up document versioning, please refer to [Microsoft's instructions](https://support.microsoft.com/en-us/office/enable-and-configure-versioning-for-a-list-or-library-1555d642-23ee-446a-990a-bcab618c7a37) for detailed guidance on configuring versioning settings in SharePoint.