# How to set up an alert if a task has been assigned to a user?

Source: [https://docs.virtosoftware.com/docs/kanban-board-pro/kanban-board-features-and-settings/alerts-and-reminders/how-to-set-up-an-alert-if-a-task-has-been-assigned-to-a-user/](https://docs.virtosoftware.com/docs/kanban-board-pro/kanban-board-features-and-settings/alerts-and-reminders/how-to-set-up-an-alert-if-a-task-has-been-assigned-to-a-user/)
Product: Virto Kanban Board App
Updated: 2026-08-12


Open the Virto Alerts & Reminder App and click "**Add Alert**" on the ribbon.

![Add Alert button on the ribbon of the Virto Alerts and Reminder App](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_set_up_an_alert_if_a_task_has_been_assigned_to_a_user_1-1024x165.png)

Select the Kanban board list from a drop-down menu and give a name to your new alert.

![Selecting the Kanban board list and naming the new alert in the Virto Alerts and Reminder App](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_set_up_an_alert_if_a_task_has_been_assigned_to_a_user_2-1024x726.png)

Select "**Assigned To**" in the Recipients tab.

![Choosing Assigned To as the recipient in the alert Recipients tab](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_set_up_an_alert_if_a_task_has_been_assigned_to_a_user_3-1024x822.png)

Next, add your subject text.

![Adding the subject text for the new alert in the Virto Alerts and Reminder App](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_set_up_an_alert_if_a_task_has_been_assigned_to_a_user_4-1024x173.png)

To ensure the recipient sees the alert immediately, include "**Task Name**" and "**List Title**" field values. To do this, click the "**Add field value**" icon.

Choose "**Task Name**" in the drop-down menu.

![Choosing Task Name from the Add field value drop-down menu in the alert subject](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_set_up_an_alert_if_a_task_has_been_assigned_to_a_user_5.png)

![Alert subject line showing the inserted Task Name field value](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_set_up_an_alert_if_a_task_has_been_assigned_to_a_user_6-1024x173.png)

Then click the "**Add tag**" icon.

![Clicking the Add tag icon in the alert subject editor](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_set_up_an_alert_if_a_task_has_been_assigned_to_a_user_7-1024x169.png)

Choose "**List Title**" in the drop-down menu and click "**Add.**"

![Choosing List Title from the Add tag drop-down menu in the alert subject](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_set_up_an_alert_if_a_task_has_been_assigned_to_a_user_8.png)

![Alert subject containing both the Task Name and List Title field values](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_set_up_an_alert_if_a_task_has_been_assigned_to_a_user_9-1024x570.png)

Then, move to the message body. Erase the template and write your text. Then click the "**Add complex link**" icon.

![Clicking the Add complex link icon in the alert message body editor](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_set_up_an_alert_if_a_task_has_been_assigned_to_a_user_10-1024x560.png)

Choose "**Task Name**" and "**Display Item URL**" from the drop-down menu and click "**Add.**"

![Choosing Task Name and Display Item URL for a complex link in the alert message body](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_set_up_an_alert_if_a_task_has_been_assigned_to_a_user_11.png)

This is what you should get.

![Completed alert message body with task name text and a complex link to the item](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_set_up_an_alert_if_a_task_has_been_assigned_to_a_user_12-1024x821.webp)

Click "**Preview**" in the lower left corner.

![Preview button in the lower left corner of the alert editor](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_set_up_an_alert_if_a_task_has_been_assigned_to_a_user_13-1024x137.png)

If you are satisfied with the outcome, your alert is ready.

If you want the user to receive a table with all the current values of the item (like in the example below), you need to add another tag to the email.

![Example alert email containing a table with all current field values of the item](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_set_up_an_alert_if_a_task_has_been_assigned_to_a_user_14-1024x709.png)

To set up this table, click the "**Add tag**" icon.

![Clicking the Add tag icon to insert a values table into the alert email](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_set_up_an_alert_if_a_task_has_been_assigned_to_a_user_15-1024x558.png)

Choose "**All fields values**" in the drop-down menu.

![Choosing All fields values from the Add tag drop-down menu for the alert email table](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_set_up_an_alert_if_a_task_has_been_assigned_to_a_user_16.png)

![Alert message body with the All fields values tag added below the task link](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_set_up_an_alert_if_a_task_has_been_assigned_to_a_user_17-1024x567.png)

Go to the **Options** tab. In **Filter items,** select "**Use condition(s)**;" in **Field**, select "**Assigned To**;" in **Operator,** select "**has been changed**." Click "**Save**."

![Options tab condition firing the alert when the Assigned To field has been changed](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/how_to_set_up_an_alert_if_a_task_has_been_assigned_to_a_user_18-1024x632.png)

Now, each time the "**Assigned To**" field changes, the particular user will receive a notification with the name and task link.