# Board actions

Source: [https://docs.virtosoftware.com/docs/kanban-board-on-premises/working-with-a-kanban-board/board-actions/](https://docs.virtosoftware.com/docs/kanban-board-on-premises/working-with-a-kanban-board/board-actions/)
Product: Kanban Board On-Premises
Updated: 2026-08-12


*Make sure you've enabled Board actions in the* [***admin tools***](https://docs.virtosoftware.com/docs/kanban-board-on-premises/virto-kanban-board-web-part-adjustment/administration-tools/index.md)*.*

Automated actions allow you to manually run multiple updates to your board or automatically apply changes according to specified rules. This option appears automatically if you’ve created a quick board. However, if you’ve created the board from a custom list, you will need to enable this option in the settings block. This is necessary to avoid conflicts between the board and the related list.

Go to the **“Advanced Setup”** settings. Here, you will find the **“Actions”** block.

## Auto-assign tasks

This option allows you to automatically assign tasks to selected users based on specified rules.

![Auto-assign tasks option in the Actions block of Virto Kanban Board Advanced Setup](https://img-docs.virtosoftware.com/wp-content/uploads/2024/11/board_actions_1-1024x677.png)

*Auto assign*


Choose the required parameters from the drop-down list to define the rules and auto-assign tasks accordingly.

![Drop-down parameters that define rules for auto-assigning Virto Kanban tasks to users](https://img-docs.virtosoftware.com/wp-content/uploads/2024/11/board_actions_2-1024x479.png)

*Auto assigning tasks*


*The column field will diplay according to the titles of columns in the chosen list.*

Click **Preview** to see which tasks meet these conditions and will be automatically assigned.

![Preview of Virto Kanban tasks that meet the auto-assign rule conditions](https://img-docs.virtosoftware.com/wp-content/uploads/2024/11/board_actions_3-1024x552.png)

*Click "Preview" to see wchich tasks meet your conditions*


The auto-assign action can be performed either manually or automatically.

- If you choose **"Run automatically,"** the defined rule will be applied to tasks every time the chosen parameters change on the board.
- If you select **"Run manually,"** the rule will be applied only to the tasks that currently meet the defined conditions and will not affect future changes.

*Be cautious when creating multiple rules, as the system will not allow you to apply a condition if there is a conflict; each condition must have a unique value. You can assign tasks to more than one user.*

Don't forget to save the rule to apply it.

![Saving an auto-assign rule with the Run automatically and Run manually options in Virto Kanban](https://img-docs.virtosoftware.com/wp-content/uploads/2024/11/board_actions_4-1024x557.png)

*Save actions*


## Bulk swimlane change

The **"Bulk swimlane change"** option can be used to archive old data or transfer tasks from one sprint to another. For example, if the status of a task is not equal to **"Completed,"** you can automatically move tasks from one swimlane (e.g., **"Internal project"**) to another (e.g., **"External project"**).

![Bulk swimlane change action moving Virto Kanban tasks from one swimlane to another by rule](https://img-docs.virtosoftware.com/wp-content/uploads/2024/11/board_actions_5-1024x429.png)

*Bulk swimlane change*


You can also preview the tasks that meet the specified rules. Unlike auto-assign tasks, this option cannot be run automatically for all current and future changes; it only applies to the tasks' current values, and you will need to perform this action manually for future tasks.

*The column field will display according to the titles of columns in the chosen list.*

Remember to save the rule to apply it.

![Saving a bulk swimlane change rule in the Virto Kanban Board Actions block](https://img-docs.virtosoftware.com/wp-content/uploads/2024/11/board_actions_6-1024x557.png)

*Save actions*