# Notifications

Source: [https://docs.virtosoftware.com/docs/kanban-board-on-premises/kanban-board-settings/advanced-setup/notifications/](https://docs.virtosoftware.com/docs/kanban-board-on-premises/kanban-board-settings/advanced-setup/notifications/)
Product: Kanban Board On-Premises
Updated: 2026-08-12


You can create email notifications for any changes on the Kanban board. In the notification settings, define the conditions and specify the users who will receive email notifications about these changes.

You can customize the notification title, which is also used as the email subject. You can also modify the email body by adding text, links, pictures, tables, tags, and tracking changes to old and new field values.

It’s possible to include task values as tags in the email, such as recipient name, board link, task link, and comment value. These tags will be replaced in the email with actual information from the tasks. For example, **“Recipient Name”** will be displayed as the recipient’s username.

![Email notification settings in Virto Kanban Board with conditions, recipients, title, and body tags](https://img-docs.virtosoftware.com/wp-content/uploads/2024/11/notifications_1-1024x758.png)

You can also select a user field as the recipient of the notification.

![Selecting a user field as the recipient of a Virto Kanban Board email notification](https://img-docs.virtosoftware.com/wp-content/uploads/2024/11/notifications_2-1024x311.png)

*User field*


You can allow users to unsubscribe from notifications by enabling the checkbox **“Users can unsubscribe from comments in particular tickets.”**

![Checkbox allowing users to unsubscribe from comment notifications on particular Kanban tickets](https://img-docs.virtosoftware.com/wp-content/uploads/2024/11/notifications_3-1024x740.png)

Users can enter their email in the **“Task Watchers”** pop-up to unsubscribe from notifications for a specific task.

![The task watchers icon inside a Virto Kanban card used to unsubscribe from task notifications](https://img-docs.virtosoftware.com/wp-content/uploads/2024/11/notifications_4-1024x515.png)

*The task watchers icon inside the Kanban card*


![Task Watchers pop-up where users enter their email to unsubscribe from a specific task](https://img-docs.virtosoftware.com/wp-content/uploads/2024/11/notifications_5-1024x553.png)

*Task watchers*


There are five suggested notifications in the current version of Virto Kanban Board. You can deactivate or enhance them with additional information.

![Five suggested notifications in Virto Kanban Board that can be deactivated or enhanced](https://img-docs.virtosoftware.com/wp-content/uploads/2024/11/notifications_6-1024x468.png)

![Left button used to disable or enable a suggested notification in Virto Kanban Board](https://img-docs.virtosoftware.com/wp-content/uploads/2024/11/notifications_7.png)

*Left button to disable/enable the notification*


![Right button used to reset notification settings in Virto Kanban Board](https://img-docs.virtosoftware.com/wp-content/uploads/2024/11/notifications_8.png)

*Right button to reset notification settings*