# Reminders for corporate training courses

Source: [https://docs.virtosoftware.com/docs/alerts-and-reminders-by-virto/virto-alerts-use-cases/reminders-for-corporate-training-courses/](https://docs.virtosoftware.com/docs/alerts-and-reminders-by-virto/virto-alerts-use-cases/reminders-for-corporate-training-courses/)
Product: Virto Alerts & Reminders App
Updated: 2026-08-12


We have a SharePoint list with planned educational courses for company employees. We need to notify them about upcoming courses so they can review their schedule and allow time to attend courses they are interested in. The reminder should also appear in the Microsoft Teams channel. We will use the [Virto Alerts & Reminders App](https://www.virtosoftware.com/sharepoint/office365-alerts-and-reminders/) to do this.

Go to the “**My alerts**” page and click “**Add reminder**.”

![Add reminder button on the My alerts page in the Virto Alerts App](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_1.png)

*Add reminder*


Choose the SharePoint list containing the planned courses and enter a title for the new reminder. Then, click “**Recipients**.”

![Choosing the planned courses SharePoint list and naming the new reminder](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_2.png)

*Choose a list*


In the “**Recipients**” section, we must add a Microsoft Teams webhook to send the alert directly to the Microsoft Teams channel. Follow the steps to install the Incoming Webhook connector.

![Recipients section where a Microsoft Teams webhook is added to the reminder](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_3.png)

*Teams webhook*


![Connectors dialog in Microsoft Teams for adding a webhook connector](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_4.png)

*Connectors*


![Incoming Webhook connector selected in the Microsoft Teams connectors list](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_5.png)

*Incoming webhook*


Click "**Add**."

![Add button for installing the Incoming Webhook connector in Microsoft Teams](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_6.png)

*Click "Add"*


Next, provide the name of your webhook and click “**Create**.”

![Naming the webhook and clicking Create in the Incoming Webhook setup](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_7.png)

*Create a webhook*


Copy the generated link to the clipboard and click “**Done**.”

![Copying the generated Teams webhook URL before clicking Done](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_8.png)

*Copy URL*


Finally, paste this URL into the “**MS Teams Webhook URL**” field in the “**Recipients**” block.

![Pasting the webhook URL into the MS Teams Webhook URL field in Recipients](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_9.png)

*Webhook field*


Next, define the appearance of your reminder in the “**Message view**” block. We will mark it as important using the “**Is important**” checkbox.

We will also add a table containing the upcoming courses, their start date and time, and their duration. Click the add table icon and select the number of rows and columns. We need three columns.

![Inserting a three-column table into the reminder message body](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_10.png)

*Add a table*


Define the columns' width and the border thickness in pixels.

![Setting the table column width and border thickness in pixels](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_11.webp)

*Add border*


Add the “**Item link**” tag to the first column (using the add tag icon). The reminder will automatically add the value from the chosen list so that the recipients can see the title of the upcoming course and a link to it. The added tag will appear in blue.

![Item link tag added to the first table column, shown in blue](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_12.png)

*Add a tag*


Click the add field value icon and add the start date and duration to the next two columns. Added field values appear in green.

![Start date and duration field values added to table columns, shown in green](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_13.png)

*Add field value*


This is the resulting message.

![Resulting reminder message with a course table of links, start dates, and durations](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_14.webp)

*The resulting message*


To finish creating a reminder, go to the “**Options**” block and specify when recipients will receive the reminder. We need to send reminders two days before a course starts, so let’s choose “**Send on date depending on a field value**.” Choose “**Start date**” as the field value and specify “**before**” and “**2 days**.” Then click “**Save**.”

![Options block set to send the reminder two days before the course start date](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_15.png)

*Options*


Now, two days before a course starts, a reminder will appear in the chosen Microsoft Teams channel.

![Course reminder posted in the Microsoft Teams channel two days before the start](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_16.webp)

*Tems reminder*


The same message will appear as an email alert.

![Same course reminder delivered as an email alert to recipients](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/reminders_for_corporate_training_courses_17.webp)

*Email alert*


This is how you can organize automatic notifications for your team. Almost any level of flexibility is available. Just decide what you need to see and use the wide range of features the Virto Alerts & Reminder App offers to make it happen.