# Preview image and video URLs in Microsoft Teams alerts

Source: [https://docs.virtosoftware.com/docs/alerts-and-reminders-by-virto/virto-alerts-use-cases/preview-image-and-video-urls-in-microsoft-teams-alerts/](https://docs.virtosoftware.com/docs/alerts-and-reminders-by-virto/virto-alerts-use-cases/preview-image-and-video-urls-in-microsoft-teams-alerts/)
Product: Virto Alerts & Reminders App
Updated: 2026-08-12


## Use case description

We are going to work with the “Video Content Plan” list, which contains data about videos published on the corporate YouTube channel. We want to notify the team of newly added videos using the Video Alerts & Reminder App. When a new item with a video description, preview image, and video URL appears in the list, we need an **automatic alert with a clickable preview image to go to the Microsoft Teams channel**.

### Step 1: Choose the list and add a complex link

First, choose the right source list. For a new notification, find a SharePoint list with “**Image**” and “**Hyperlink**” column types.

![Video Content Plan SharePoint list with Image and Hyperlink column types](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/preview_image_and_video_urls_in_microsoft_teams_alerts_1.png)

*Source list*


Choose this list when you create a new alert.

![Selecting the Video Content Plan list when creating a new Virto alert](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/preview_image_and_video_urls_in_microsoft_teams_alerts_2.png)

*Choose list*


To make this the chosen alert trigger, make sure you select “**New items are added**” in the “**Change Type**” field.

![Setting Change Type to New items are added as the alert trigger](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/preview_image_and_video_urls_in_microsoft_teams_alerts_3.png)

*Change type*


Add a complex link to the alert in the “**Message View**” block as described in the "[**Complex links**](https://docs.virtosoftware.com/docs/alerts-and-reminders-by-virto/configuration-and-usage/special-options-for-an-alert-or-reminder-message/complex-links/index.md)" section. The title source is “**Preview Image**,” and the URL source is “**Display Item URL**.”

![Adding a complex link with Preview Image title and Display Item URL source](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/preview_image_and_video_urls_in_microsoft_teams_alerts_4.png)

*Add complex link*


![Preview Image selected as the complex link title source in the alert message](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/preview_image_and_video_urls_in_microsoft_teams_alerts_5.png)

*Preview image*


### Step 2: Add the webhook

To send this alert to the Teams channel, you need to create and insert the webhook by [following these simple steps and inserting the webhook URL](https://docs.virtosoftware.com/docs/alerts-and-reminders-by-virto/configuration-and-usage/how-to-send-alerts-from-sharepoint-to-microsoft-teams/index.md) in the “**Recipients**” section. Remember to save the new alert.

![Pasting the Microsoft Teams webhook URL in the Recipients section](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/preview_image_and_video_urls_in_microsoft_teams_alerts_6.png)

*Webhook*


Check the new alert you have just created.

![Reviewing the newly created video preview alert in the Virto Alerts App](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/preview_image_and_video_urls_in_microsoft_teams_alerts_7.png)

*New alert*


### Step 3: Enjoy the result

Once someone adds a new video to the list, an email notification containing the clickable image will now be sent to the chosen recipients. When users click the image, they will be redirected to the YouTube video.

![New video item added to the Video Content Plan SharePoint list](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/preview_image_and_video_urls_in_microsoft_teams_alerts_8.png)

*Changes in the list*


![Email alert with a clickable video preview image linking to the YouTube video](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/preview_image_and_video_urls_in_microsoft_teams_alerts_9.png)

*Email alert*


The same message will appear in the chosen Teams channel.

![Same alert with clickable video preview posted to the Microsoft Teams channel](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/preview_image_and_video_urls_in_microsoft_teams_alerts_10.png)

*Teams alert*