# Options

Source: [https://docs.virtosoftware.com/docs/alerts-and-reminders-by-virto/configuration-and-usage/creating-an-alert/options/](https://docs.virtosoftware.com/docs/alerts-and-reminders-by-virto/configuration-and-usage/creating-an-alert/options/)
Product: Virto Alerts & Reminders App
Updated: 2026-08-12


In the “**Options**” section, define when the alert will be sent. By defining conditions and times when alerts should be delivered, you can create a custom schedule for sending alerts. For instance, you can set alerts to be sent only when someone changes an item within working hours (9 a.m. to 6 p.m.).

First, decide whether you need to filter items before sending alerts.

![Options section of a Virto Alert with the choice to filter items before sending](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/options_1.png)

*Filter items*


Choose "**Use condition(s)**" to create a custom condition for sending the alert.

![Use conditions option for building a custom rule that controls when a Virto Alert is sent](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/options_2.png)

*Use condition*


Click on “**+**” to add a new condition and “**x**” to delete a condition.

For example, to track changes in a specific list field, select “**Use condition(s)**” and choose the required field with the “**has been changed**” condition.

You can also combine conditions; use the “**And/Or**” operators to create a group.

![Combining Virto Alert conditions into a group using And and Or operators](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/options_3.png)

*Use operators*


Define when to send the alert. Alerts can be sent immediately after any changes or created as a daily or weekly summary schedule.

![Choosing when to send the Virto Alert: immediately or as a daily or weekly summary schedule](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/options_4.png)

*Schedule alerts*


If you schedule any available summaries (daily, weekly, monthly, or hourly), select the desired time from the drop-down lists and choose, for example, the days you want to receive the summary.

![Setting the time and days for a daily summary Virto Alert from the drop-down lists](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/options_5.png)

*Daily summary*


To receive only the latest status of a chosen field instead of details of all changes made since the last summary, tick the box “**Show latest version only**.”

![Show latest version only checkbox to report the current field status instead of every change](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/options_6.png)

*Show latest version only*


Select the “**Send on date depending on a field value**” option to apply special conditions for sending the alert based on a field value, such as sending an alert three days after the change. If necessary, tick the “**Send separate e-mail for each item**" checkbox. You can also set the exact time for sending the alert.

![Send on date depending on a field value option for scheduling a Virto Alert relative to a date field](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/options_7.png)

*Depending on field value*


Finally, let us see how the resulting alert looks in Microsoft Outlook.

![The resulting Virto Alert email as it appears when opened in Microsoft Outlook](https://img-docs.virtosoftware.com/wp-content/uploads/2024/10/options_8-1024x493.png)

*Resulting alert*